IBIS Allotment Request Form Guidelines

Allotments Post NCFS Implementation

Agencies/universities are required to revert unspent funds at year-end (June 30th). Prior to the implementation of the NC Financial System (NCFS), agencies reverted unspent funds on a quarterly basis. This change may mean an increase in the cash availability at the end of the quarter and the IBIS allotment request form now includes a field for the estimated cash balance at quarter-end. 

Guidelines

• The estimated cash balance must be included on the allotment request form. Take into consideration any outstanding deposits or check writes at the time you are submitting the form. If the estimate is zero put zero on the form.
• Estimated cash will not be included in the formula which calculates the amount of appropriation needed (requirements – receipts = appropriation).
• Cash availability will be considered when analyzing and approving allotment requests but will not prohibit agencies/universities from receiving available appropriated funds.
• Include a detailed justification and/or attachments that will aid in analysis.
• Additional allotments for receipts or appropriations may be submitted during the quarter as needed and should include the current cash on hand.
• Identifying cash availability will help inform needs, encourage use of cash on hand, and provide a systematic allocation of cash from the General Fund.