Before You Begin an Allotment Request

Know your allotment balance

  • Agencies/universities must provide estimated allotted General Fund cash balance in the allotment form. Allotment balances should be deducted from allotment requests unless there’s an explanation for the balance
  • Compare the NCFS 701 and 702 Report to evaluate Expenditures versus Allotments for available Allotment Balance. Universities must compare against Campus internal financial systems
  • Review NC General Fund Appropriations Expenditures and Balances Report (RPT-CM-031) for Receipts and Expenditures 
  • Provide estimate of available General Fund allotment balances, with explanations of any large receipt balances 

Forcast your expenditures

  • Allotments should be based on expected expenditures during the requested period. They should not be simply a fraction of the agency budget, such as 25% of total budget for a quarterly allotment.
  • Understand what expenditures will be made during the period and be ready to explain to OSBM larger requests
  • Review historical spending patterns
  • Factor in receipts. GS 143C-6-1(b) requires receipts that support a program be spent first for any program that also receives a state appropriation

Run Useful Reports

  • RK 457 Allotments Summary Report in IBIS
  • NC Allotments to Cash Availability (702) Report (RPT-BE-012) in NCFS
  • NC Cash Availability Report (RPTCM003) in NCFS
  • FBR IBIS Allotment Interface Reconciliation Report in NCFS

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