Reporting After receiving state directed grant funds from OSBM, all grant recipients are required to report quarterly on the grant-funded project. Recipients will provide a quarterly report until all the grant funds are expended. Reporting Dates April 10 for expenditures made January 1 – March 31July 10 for expenditures made April 1 – June 30October 10 for expenditures made July 1 – September 30January 10 for expenditures made October 1 – December 31 If a report due date falls on the weekend, the submission deadline is automatically extended until Monday. What to Report Grant recipients will report two things every quarter: Expenses / Interest Earned Quarterly Performance Report (PDF) A Quarterly Performance Report is due even if there are no expenses and/or interest to report. In addition, recipients required to complete an audit (under 09 NCAC 03M.0205), must submit the audit within nine months of the end of the recipient’s fiscal year. Grant recipients may choose to do a program specific audit that would only include the directed grant funds to meet grant reporting requirements. If the organization already conducts a single audit, that may be submitted to meet the grant reporting requirement. The North Carolina State Treasurer provides guidance to local governments on audits, including sample RFPs and a list of firms offering audit services. Note: Recipients should use the TOTAL amount they received in state directed grants to determine if they have reached the $500,000 threshold to trigger Level III reporting requirements, which includes the Yellow Book audit. Please see 09 NCAC 03M.0205 for more information. How to Report OSBM has created a unique online reporting form for each grant recipient to report and upload information, such as the Quarterly Performance Report. The designated point-of-contact for each organization will receive this reporting form link. Multiple people in the organization can then report information using the form. The organization point-of-contact is able to review the information after it is submitted. The point-of-contact is responsible for reporting any corrections to OSBM via NCGrants@osbm.nc.gov. This reporting link will go out to organizations that have received their grant funds by April 1. If you are unsure who the point-of-contact is for your organization, please email NCGrants@osbm.nc.gov. Reporting training resources: Introduction to the reporting platform video - provides a short introduction to the reporting platform. How to upload the Quarterly Performance Report - a short explanation of how to upload the report using Smartsheet Reporting training webinar recording - provides an overview of reporting requirements, reporting schedule. and a demonstration of how to report. Reporting Training presentation - review the slides from the reporting training webinar Tips for Reporting Maintain good records for expenses, including invoices, cancelled checks. The state can request to review the records at any time. Recipients must keep these records for five years after the completion of the grant contract term. Recipients are responsible for making sure subrecipients comply with all grant requirements. Recipients are responsible for reporting on all expenditures including those subgrantee funds. OSBM recommends paying subrecipients on a reimbursement basis for this reason. Ensure grant subrecipients maintain required document and records too.
Reporting After receiving state directed grant funds from OSBM, all grant recipients are required to report quarterly on the grant-funded project. Recipients will provide a quarterly report until all the grant funds are expended. Reporting Dates April 10 for expenditures made January 1 – March 31July 10 for expenditures made April 1 – June 30October 10 for expenditures made July 1 – September 30January 10 for expenditures made October 1 – December 31 If a report due date falls on the weekend, the submission deadline is automatically extended until Monday. What to Report Grant recipients will report two things every quarter: Expenses / Interest Earned Quarterly Performance Report (PDF) A Quarterly Performance Report is due even if there are no expenses and/or interest to report. In addition, recipients required to complete an audit (under 09 NCAC 03M.0205), must submit the audit within nine months of the end of the recipient’s fiscal year. Grant recipients may choose to do a program specific audit that would only include the directed grant funds to meet grant reporting requirements. If the organization already conducts a single audit, that may be submitted to meet the grant reporting requirement. The North Carolina State Treasurer provides guidance to local governments on audits, including sample RFPs and a list of firms offering audit services. Note: Recipients should use the TOTAL amount they received in state directed grants to determine if they have reached the $500,000 threshold to trigger Level III reporting requirements, which includes the Yellow Book audit. Please see 09 NCAC 03M.0205 for more information. How to Report OSBM has created a unique online reporting form for each grant recipient to report and upload information, such as the Quarterly Performance Report. The designated point-of-contact for each organization will receive this reporting form link. Multiple people in the organization can then report information using the form. The organization point-of-contact is able to review the information after it is submitted. The point-of-contact is responsible for reporting any corrections to OSBM via NCGrants@osbm.nc.gov. This reporting link will go out to organizations that have received their grant funds by April 1. If you are unsure who the point-of-contact is for your organization, please email NCGrants@osbm.nc.gov. Reporting training resources: Introduction to the reporting platform video - provides a short introduction to the reporting platform. How to upload the Quarterly Performance Report - a short explanation of how to upload the report using Smartsheet Reporting training webinar recording - provides an overview of reporting requirements, reporting schedule. and a demonstration of how to report. Reporting Training presentation - review the slides from the reporting training webinar Tips for Reporting Maintain good records for expenses, including invoices, cancelled checks. The state can request to review the records at any time. Recipients must keep these records for five years after the completion of the grant contract term. Recipients are responsible for making sure subrecipients comply with all grant requirements. Recipients are responsible for reporting on all expenditures including those subgrantee funds. OSBM recommends paying subrecipients on a reimbursement basis for this reason. Ensure grant subrecipients maintain required document and records too.
